Tag: Integrated Care

Behavioral Health Supervision Funding Opportunity: Year 1 Summary

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Background

In 2021 the Better Health Together Board allocated a portion of remaining Integrated Managed Care dollars to support behavioral health (BH) workforce initiatives. This included support for organizations with SUD and master’s level behavioral health staff to provide supervision so that staff can gain critical licensure.

BHT used the Behavioral Health Forum, a gathering of behavioral health providers and integrated primary care partners, to gather feedback about supervision needs and barriers. Based on this feedback, we designed an approach for expending the allocated dollars and distributed all $150,000 to eligible organizations.

In 2022, the Behavioral Health Forum became a self-governing body and used participatory budgeting to allocate the remaining $1.2 million of Integrated Managed Care funds to support the Eastern Washington behavioral health workforce. See this 2022 Year in Review Blog Post for more information. As part of this process, Forum members allocated another $150,000 to continue funding behavioral health supervision. BHT released this funding opportunity in February 2023, and organizations are currently using it to support their behavioral health supervision needs.

Results

As of July 2023:  

  • 87 staff received licensure supervision across all 15 organizations and 21 completed supervision hours needed for licensure

  • More than $11,000 went toward licensure costs, including application and testing fees

  • 8 out of 15 partners used all funding by the 1-year mark

  • 15 Partners completed 1-year reporting  

  • 14 organizations had applied for Round Two Behavioral Health Supervision Support funding, including eight organizations that received funding in Round One and five organizations that are new to this funding stream.  

Feedback from Partners

CCEW

“Thank you very much for your support of these unrecoverable funds that are essential to providing adequate, high-quality behavioral health care in our community. Finding sources of funding continues to be an ongoing need for our program.” 

Excelsior

“This grant has been a significant help in establishing a social worker supervision program, and our organization looks forward to developing and expanding this intention moving forward. We thank Better Health Together for their assistance in implementing this helpful workforce development tool.” 

Frontier

“The BHT contracted funds were beneficial in supporting an important benefit for employees and is greatly appreciated.” 

Passages

“This grant has provided Passages with a valuable recruitment tool that has allowed us to hire mental health therapists.  New and existing staff are grateful for the opportunity to obtain licensing supervision while working at our organization.“

BH Supplemental Data Provider Support materials – updated 07/22/20

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Materials and updates from the MCOs & Beacon will be added below as they become available

Beacon BHSD webpage

If you have any questions, please reach out to WABHSD@beaconhealthoptions.com

Beacon Webinar – Batch File Q&A
Thursday, July 30th, from 3pm to 4pm

On Thursday, July 30th from 3pm to 4pm, Beacon will be hosting a Q&A session focusing on the BHSD batch file layout discussed during our July 16th Provider Support Webinar. This session will have a limited agenda with the majority of the time dedicated to questions. Note that this session will only focus on batch file submissions and will not cover the direct data entry process or testing.

Click here to RSVP (optional)

Please review the Batch File Layout overview document prior to participating in the webinar and take note of any questions you have. This document provides guidance to behavioral health agencies on how to build out compliant batch files for use with the beacon Web Portal.

Webinar Information:

Weblink: https://beaconhealthoptions.zoom.us/j/93475644777?pwd=M0RzSWJxUGN6cjhacyt1ajZjazBBdz09

Call-in Number: 253.215.8782

Meeting ID: 934 7564 4777

Passcode: 463755

Beacon July Provider Support webinar
Thursday, July 16th from 3pm to 4pm 

This webinar serves as an opportunity to provide general updates on Behavioral Health Supplemental Data (BHSD) requirements, processes and resources, as well as provide ample time for Questions & Answers.

This month’s Provider Support Webinar will focus on an overview of the batch data file upload process. The discussion will include required formatting, fields and rules for compiling and uploading batch files via the Beacon web portal.

Additionally, we will provide new details on the testing phase starting in August.

Web Link: https://beaconhealthoptions.zoom.us/j/99695406308?pwd=NHFqMTAzRllLN001amJVL2xlUm5oUT09

Call-in: 253.215.8782

Meeting ID: 996 9540 6308

Password: 855749

Provider training: Submitting Behavioral Health Supplemental Data (BHSD)
Tuesday, June 2nd at 10am

Beacon will be hosting a webinar training for providers on the submission processes for Behavioral Health Supplemental Data (BHSD). This training will go over our interim option for data submission via Survey Monkey, as well as our web portal that will be launching in the fall for direct data entry and batch submissions. There will also be an opportunity for providers to ask questions.

Webinar log-in information: 

Web Link: https://beaconhealthoptions.zoom.us/j/92487647855?pwd=N2JSL2ovZCtUYzg4NERrdWd5Nno4UT09

Call-in Number: (312) 626 6799 
Meeting ID: 924 8764 7855
Password: 023744 

If you are unable to attend, a recording of the training will be posted on our website, www.wa.beaconhealthoptions.com.

Provider Support Webinar 05/06/20

Notes & Agenda
Introduction to Beacon Health Options
Slides

Thank you for attending our Provider Support Webinar today. I have added the notes from the meeting to the agenda. I also attached Beacon’s presentation and a pdf copy of an e-mail all of you should have received from Beacon as an introduction to Beacon Health Options and how they will be support the MCO’s and providers with the Behavioral Health Supplemental Data.

There are a couple of important notes from the meeting to call out.

  • The HCA has asked the MCO’s to provide details on the providers readiness to submit the BH data. Beacon will be sending a Provider Readiness Survey to assess the BHSD data submission readiness.  This survey also provides an opportunity to give good contact information for Beacon and MCO’s.

  • If you have any questions or concerns you can reach out to Beacon using their contact e-mail WABHSD@beaconhealthoptions.com.

Lee Ann Saxon | Manager, Encounter Data 
Molina Healthcare  | Bothell, WA Office
Lee.Saxon@MolinaHealthcare.com

Updated Question Log from MCOs 3/26/20

BHDS Question Log_3.24.20

3/26/20 Meeting Notes

Message from MCOs 3/3/20

Thank you for attending our webinar on BH Supplemental Data last Thursday. Attached are the minutes from the meeting. Please note that HCA is still working on BHDS Data Guide 3.1 updates. Please keep checking the HCA website at https://www.hca.wa.gov/billers-providers-partners/behavioral-health-recovery/contractor-and-provider-resources#for-bhos for updates.

There were some questions regarding the BHDS provider data collection tool to collect the supplemental data. You can find the tool on the HCA website https://www.hca.wa.gov/sites/default/files/providertool.xlsx. 

As always feel free to contact the MCOs in the following ways:

  1. Provider Readiness Survey

    1. BHAs can submit questions/concerns at any time and they will be reviewed weekly by the joint-MCO group.

    2. MCOs will be outreaching to any BHA who reports not being ready for support.

  2. Provider Support Webinar

    1. MCOs will regularly hold this meeting to communicate our most up-to-date information and take questions.

    2. MCOs will start with a monthly meeting and will coordinate between HCA’s technical calls.

  3. Contact an MCO individually

Message from MCOs, 02/03/20

Thank you for attending our webinar on BH Supplemental Data last Wednesday. We promised you some follow up materials so I am sending those your way, as well as a link to a recording of the webinar.

Also a reminder to send any feedback/”Must-haves” on BHDS system requirements to XPIO at the following email addresses below. They will try take your comments into account throughout their process as we move forward with selection a vendor and system requirements:

 Here is a link to a video recording of the webinar: https://attendee.gotowebinar.com/recording/7858680599278291713

 To find the resources for BH Supplemental Data on HCA’s website, go to this website: https://www.hca.wa.gov/billers-providers-partners/behavioral-health-recovery/contractor-and-provider-resources

You can find the data guide, FAQ, change summary, and more under the ‘For behavioral health organizations (BHOs)’ section and the ‘BH Transitions: Behavioral Health Data System (BHDS)’ drop down menu.  

Thank you,  

Amerigroup, CHPW, Coordinated Care, Molina, United

Message from MCOs, 12/20/19

Thank you all for joining this Wednesday’s webinar (webinar notes) and sharing your questions and concerns. MCOs will be reviewing all of your questions and putting together resources to better support this project and it’s implementation. MCOs will be sharing these resources and responses to your questions in future webinars and in-between webinars as new/important information is available. Please review some of the key highlights from Wednesday’s webinar:

  • Providers have 3 options for raising questions/concerns and request support from MCOs:

    1. Submit through our joint-MCO survey:  https://www.surveymonkey.com/r/PQRJQS6

    2. Share/Type in your questions via our Provider Support Webinars

    3. Contact a MCO’s provider relations staff

* MCOs are expecting updated data guides and an updated HCA’s spreadsheet tool, those will be shared with everyone as soon as they are released.

A new webinar will be scheduled soon so be on the lookout for that.

Thank you, 

 Amerigroup, CHPW, Coordinated Care, Molina, United

Updated Behavioral Health Agency (BHA) Directory – March 2020

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Message from HCA & DOH, 03/03/2020

As required by RCW 71.24.037, the Department updated and published the new Behavioral Health Agency (BHA) Directory. This publication was previously referred to as the ”Green Book” and includes contact information for BHA providers by county for certified mental health, substance use disorder, and problem & pathological gambling services, along with the services they are certified to provide. For a real-time list of licensed or certified providers, please see the facility search webpage.

HCA Resource Roundup – updated March 2020

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 Send questions to HCA via the mailbox:


Resources and contacts received to date:

Updated BHA Directory – added 03/03/20

Billing for Dual Eligible Clients – added 02/27/20

Inpatient Authorization & Payment FAQ – added 02/27/20

Community Behavioral Health Reporting & Data Standardization FAQ – added 01/28/20

HCA Interim SERI Guidance 1-9-2020, Corrections 1-23-2020 – added 01/23/20

Health and Behavior 2020 crosswalk – added 01/23/20

Continuity of Care Provider Sheet

Encounter Data Reporting Guide

Guidance on UA/Drug Screening (draft)

Guidance on Prior Auth Process from Correctional Facility to Residential

Interpreter Services resources – updated 10/1/19

Non-Encounter Data Guide

SERI and NPI Guidance Documents – updated 01/23/20

Sharing Substance Use Disorder Information Guide

Spend Down Step-by-Step Guidance

VBP Toolkit Outline

Community BH Reporting & Data Standardization – update from HCA

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Message from HCA, 01/28/20

HCA has updated our Community Behavioral Health Reporting & Data Standardization FAQ document to answer more commonly asked questions about HCA’s Corrective Action Plan with SAMHSA and behavioral health supplemental transactions. 

Feel free to share this FAQ with your regional behavioral health providers.  The FAQ is also posted on HCA’s website athttps://www.hca.wa.gov/billers-providers-partners/behavioral-health-recovery/contractor-and-provider-resources under the “BHO transition: Behavioral Health Data System (BHDS)” tab.

Note from BHT: This has also been added to the HCA Resource Roundup